DIBS POLICY

BHB has a volunteer program in which families will be required to volunteer hours to support games, tournaments, concessions and various other activities.   This program covers the entire season from April 1 to March 31 of the calendar year and is referred to as the DIBS Program.

This volunteer program helps support BHB's vision for the growth of youth hockey in the Bismarck community.

VOLUNTEER HOUR REQUIREMENTS

1. All families regardless of level will be required to complete twelve (12) hours of volunteer time during the season. This is a per family requirement, regardless of the number of registered skaters.
2. Most DIBS shifts worked will be set up in two (2) hour increments; however, there are occasions where a shift is one (1) hour or three (3) hours and members are responsible for keeping track of their volunteer hours so the member should be mindful of the length of the shift they have signed up for
3. BHB members who volunteer as a Team Manager, Board Member, or Locker Room Monitor, will receive twelve (12) hours of DIBS credit.  A list of these volunteers must be submitted to the BHB Executive Director prior to December 31 in order to be eligible for the DIBS credit.
4. There shall only be one (1) Team Manager and two (2) Locker Room Monitors per team.  If duties are split between more than the allotted numbers in the previous statement, the twelve (12) DIBS hours will also be split between the number of volunteers serving in those positions.
5. There shall be no stacking of volunteer positions amongst family members – i.e., one parent serving as locker room monitor and one parent serving as team manager.  
6. All team managers and locker room monitors will be required to register with BHB and complete their background check and SafeSport Training prior to December 31 of the current year or you will not receive your twelve (12) hours of credit.
7. Verification that the team managers and locker room monitors have fulfilled their obligations to be present and fulfill their duties will be done at the end of the season.
8. Any full-time rostered coach who has a USA Hockey registration number, Coaches CEP, and has completed SafeSport, a background check and the module requirements at their level will receive twelve (12) hours of DIBS credit, so long as the certified coach is present at 80% of all games and practices.  Coaches must also register as a coach on the BHB website and submit all required employment paperwork prior to December 31.  For DIBS purposes, there shall be no more than three (3) coaches per team that receive DIBS credit.  If more than three (3) coaches are on a team, the Executive Director shall make the final decision as to which coaches will receive their twelve (12) hours of DIBS credit.  Note:  All of these requirements must be fulfilled and confirmed by the BHB Executive Director to be eligible. 
9. All registered members who serve on a committee shall receive twelve (12) hours of DIBS credit, so long as the volunteer is an active member of the committee they serve on (attending all meetings, participating in events and work, and completing required tasks).  This will be confirmed by the Executive Director.

PAYMENT REQUIREMENTS

1. Each family will be required to complete their required DIBS shifts prior to March 31, 2024 or the family will be assessed a $500.00 fee for non-completion. Invoices will be sent to those families who do not complete their DIBS requirements on or around April 15, 2024. You will be required to pay the invoice prior to May 1, 2024 or you will be assessed a $50.00 late fee and your player will not be able to attend any BHB activities or events until all fees are paid in full.
2. BHB will not prorate any hours for reimbursement. Required DIBS hour completion is an all or nothing policy. If the required hours are not completed the full payment scheduled will be processed. For example, if a family is required to complete 12 hours and only 7 hours are completed, the entire DIBS payment will be processed.
3. To simplify DIBS tracking and to avoid the possibility of duplicate processing of payment it is highly recommended that each family use a single account/email when registering players. For example, a family may have over time created more than 1 SportsEngine account. If members of the same family are registered under different accounts, it will require submitting to the DIBS payment for each separate registration and subsequently duplicate processing for a family at the end of the season as the system is unable to automatically link family members if separate accounts are used during registration.

BUYOUT OPTION

1. During registration a family may choose a “Buyout” option for their required DIBS. If this option is chosen during registration the full DIBS fee of $500 will be charged and the family will be free of their DIBS obligation for the season. Any family choosing the “Buyout” option will not be eligible for any DIBS incentives given during the season.

FULFUILLMENT

1.  All DIBS shifts are tracked by family on a Google Sheet, which is linked on the DIBS page of BHB’s website.  Each family is responsible for checking this sheet often and making sure all required shifts are accounted for prior to March 31.  Please be patient as it usually takes up to two (2) weeks to mark off all shifts completed in a time period, such as over a weekend.  However, if a member is missing a shift and it has been more than two (2) weeks since the member completed the shift, please email dibs@bismarckhockey.com.
2. No shift will be counted as a full shift if it overlaps with another shift.  For example, a member signs up for a shift from 10:00am-12:00pm and also signs up for a shift from 11:30am-1:30pm – the member shall only be given credit for 3 hours and not the full 4 hours.  If a family wishes to complete two shifts at the same time, the family must have two individuals (over the age of 16) with them to fulfill the shifts and they must have the shifts listed under two separate names.
3. No member shall have children under the age of 16 with them while completing their DIBS shifts or the member will be asked to leave and NOT receive their DIBS credit for that shift.
4. In the event that BHB must cancel a DIBS shift due to unforeseen circumstances, such as weather or rink closure, the DIBS shifts will be cancelled and the member will NOT receive DIBS credit for those shifts.
5. If the family completes the required volunteer hours by March 31 of the current season, the DIBS payment will be cancelled and will not be processed.   
6. If the family does not complete the required volunteer hours by March 31 of the current season or chooses the Buyout option during registration, BHB will invoice the family for the $500.00 DIBS payment, which will be due by May 1, 2024 or a $50.00 late will be assessed.
7. If a family does not fulfill their DIBS payment and they were required to do so, their player will not be eligible to participate in any BHB activity the following season until this is paid in full.
8. If a family has completed their required DIBS hours prior to registration being opened for the season they are to contact the Executive Director at the time of registration to bypass the DIBS payment requirement.

DIBS INCENTIVES

1. Occasionally, BHB will give DIBS incentives out to families who have previously fulfilled their DIBS requirements prior to an upcoming weekend in which BHB is still needing volunteer shifts fulfilled.  Incentives are not a guarantee and we ask that families do not count on receiving DIBS incentives.  Please volunteer where you are able and do not wait for incentives to be given out.
2. Prior to receiving any DIBS incentives, the family must have completed ALL required DIBS shifts prior to the weekend in which DIBS incentives are offered.
3. DIBS incentives shall be given in the form of a discount towards the following regular season registration and will be at a rate of $20.00/shift worked (2 hour shift).  This is not compensation for the time you volunteer during those weekends but is held at a discount for the following season.
4. DIBS incentives shall be capped at no more than $100.00 earned (5 DIBS shifts) unless prior approval is granted by the Executive Director to receive additional incentives.
5. When DIBS incentives are earned, a family receiving DIBS incentives MUST email our DIBS Coordinator within two (2) weeks of completing the DIBS incentive shift to actually claim the incentive.  The DIBS Coordinator can be reached at dibs@bismarckhockey.com.
6. Additionally, when a member registers their skater(s) for the following season and believes they should receive DIBS incentives as a discount on their regular season registration, the member MUST contact the Executive Director at executivedirector@bismarckhockey.com prior to October 15 in order to receive your discount code.  The member must also get your discount code from the Executive Director PRIOR to registering for the season or the member will be responsible for the processing fees at a rate of $25.00 per transaction.
7. All requirements must be followed and met, or the member will lose the DIBS incentives.