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DIBS INFORMATION

2021-2022 DIBS Information

BHB has a volunteer program in which families will be required to volunteer hours to support games, tournaments, concessions and various other activities. This program covers the entire season from April 1 to March 31 of the calendar year and is referred to as the Dibs Program.

This volunteer program helps support BHB's vision for the growth of youth hockey in the Bismarck community. Scope of the Dibs Program:

1. Volunteer Hour Requirements:

a. All families regardless of level will be required to complete ten (10) hours of volunteer time during the season. This is a per family requirement, regardless of the number of registered skaters.

b. All Dibs shifts worked will be set up in two (2) hour increments.

c. BHB members who volunteer as a Team Manager, Board Member or as a member of any other approved volunteer committee, will be asked to volunteer two (2) hours.

d. Any full-time rostered coach who has a USA Hockey registration number, Coaches CEP, and has completed SafeSport, a background check and the module requirements at their level is exempt and not required to complete volunteer hours. Note: All of these requirements must be fulfilled and confirmed by the BHB Program Director to be eligible.

e. All Locker Room Monitors, capped at two (2) individuals per team, will also be exempt and not be required to complete volunteer hours. Team Managers must submit a list of Locker Room Monitors to their respective Off-Ice Coordinator.

2. Payment Requirements:

a. Each family during registration will be required to submit to an electronic payment to Bismarck Hockey Boosters that will be scheduled to be processed on May 1of the current season. For example, for the 2021-2022 season, all payments will be processed 5/1/2022 if a family’s Dibs requirement has not been fulfilled.

b. BHB will not prorate any hours for reimbursement. Required Dibs hour completion is an all or nothing policy. If the required hours are not completed the full payment scheduled will be processed. For example, if a family is required to complete 10 hours and only 7 hours are completed, the entire Dibs payment will be processed.

c. To simplify Dibs tracking and to avoid the possibility of duplicate processing of payment it is highly recommended that each family use a single account/email when registering players. For example, a family may have over time created more than 1 SportsEngine account. If members of the same family are registered under different accounts, it will require submitting to the Dibs payment for each separate registration and subsequently duplicate processing for a family at the end of the season as the system is unable to automatically link family members if separate accounts are used during registration.

3. Buyout Option:

a. During registration a family may choose a “Buyout” option for their required Dibs. If this option is chosen during registration the full Dibs fee of $400 will be charged and the family will be free of their Dibs obligation for the season. Any family choosing the “Buyout” option will not be eligible for any Dibs incentives given during the season.

4. Fulfillment:

a. If the family completes the required volunteer hours by March 31 of the current season, the Dibs payment will be cancelled and will not be processed.

b. If the family does not complete the required volunteer hours by March 31 of the current season or chooses the Buyout option during registration, BHB will process the Dibs payment via the payment method submitted during registration.

c. If a family has completed their required Dibs hours prior to registration being opened for the season they are to contact either the 2nd Vice President or Registrar at the time of registration to bypass the Dibs payment requirement.

 

Required Volunteer Hours/ DIBS

What's the value of the volunteering program/DIBS?

Providing concessions and (hopefully) realizing profits will help off-set costs, keep registration fees down and allow for future growth. Volunteering also allows the club to host more tournaments. Home tournaments provide revenue to the club through gate fees, spending money at concessions, and provides an economic impact to the community which we hope will allow us more opportunities for sponsorships in the future by business' that benefit. Home tournaments also cut down on travel costs for our families while still providing necessary game counts.  Our club is growing every year and we are always looking for ways to improve the program without raising fees.  The steps we are taking with concessions, tournaments and also advertising are to help keep costs down for families. 

What jobs will there be for volunteers to work?

Any concession shift, table or box worker shift at any tournament will contribute to volunteer hours.  There will likely be additional DIBS hours available through the season that will be listed under DIBS shifts on the website. This does not include box workers or locker room monitors for individual team games.

Concession Shifts 2 hour shift Sell food, beverages and merchandise. Must be 15 years old to work concessions, 16 years old to work the grill.  Please note - if we have volunteers under the age of 16 we would like to keep that number to an equal number of adults per shift.
Table Workers 2 hour shift Assist teams with checking in. Collect any tournament fee’s not received yet. Handout welcome packets. Be a liasion between tournament staff and attendees for any information needed. An informational sheet will be available for you to follow.
Box Workers 2 hour shift Run the clock during games, fill out scorebook, and run penalty box. This group will also be announcing during the game, playing music as needed and a script will be available for you to follow. Must be 18 years old to work the box.

 

How do you sign up for volunteer hours/shifts?

All shifts will be found on the website: http://www.bismarckhockey.com/dib_sessions

They will be labeled under their respective tournaments and all other concession shifts available will be labeled under its own tab call concessions.  We will be tracking hours and need every family to do their part to make this a success for the kids.

Please note, you will need to be logged in to Sports Engine to see shifts.  They can be found under respective tournaments as well as concessions, this is on a first come, first serve basis. DO NOT SIGN UP FOR INDIVIDUAL TEAM SESSIONS. Only tournament and concession tabs count toward volunteer hours.

How can families "learn the ropes?"

There are scoreboard "cheat sheets" in each box at the rinks, they are also located on the website under "Scoreboard Help." A sample scorebook sheet is also located under the "Scoreboard Help" section on the website.  Concessions will have at least one trained shift leader on at all times.  There will be multiple people working concessions at a time.

Can children work the required hours or "help" on shifts with parents?

Safety is always our priority. Box workers must be 18 years old, nobody under the age of 18 can be in the box.  For concession and table worker shifts, the minimum age is 15 years and up; they must be accompanied by an adult. AND, if a parent signs themselves and their player up for a concessions shift/table worker  it will count as two shifts. (10 hours will go faster if you're teaming up on your shifts!) Plus, many of our members asked us to make some of these opportunities open to players so they can get their volunteer requirements for church or other organizations. It also helps encourage the community feel we are striving for with this experience. The shifts will be varied from evenings during the week and weekends. There will be a variety of time slots available.  You do not need to work the entire 10 hours at once, just through the course of the season.

What paperwork or certification is required? 

Safe Sport is required for the box, nothing for table or concessions

 

Are there other clubs WITH similar volunteer programs?

Yes. Minot, Mandan, Fargo, Grand Forks, Jamestown, Dickinson, Watford City and West Fargo are among clubs with similar requirements.

Who can I talk to about my questions?

Questions about the volunteer program can be sent to bhbvolunteers@gmail.com .